It’s officially spring!
Whether you’re already soaking up the sun on a park bench or still digging your home out from recent winter weather, warmer temperatures are around the corner— it’s time to lighten things up in your workspace. Here’s how.
Clearing clutter is a common practice for businesses and individuals alike. After tax time, it’s great to pack up your receipts and projects from the past year and focus on what’s new. It’s also the best time to clean your office, get rid of the old equipment you don’t need and upgrade the new equipment that you do.
1. Physically Clean Your Office: Following cold and flu season, a clean office can reduce the risk of continually spreading germs throughout the office. Although sick employees should be encouraged to clean their work stations when returning to work, a thorough de-germing will help keep your workforce healthy and organized.
2. Give electronics some TLC: Your computer and other devices are your loyal servants and come in contact with all sorts of dirt every day. Take time to show them some love when you’re spring-cleaning. They’ll be more pleasant to use and will likely work better and live longer. Start with a can of compressed air and clean dust and crumbs from the keyboard, and then wipe down the keys, mouse, and housing with a damp cloth. A cotton swab dipped in alcohol or vinegar is great for getting into crevices. Do the same for you printer, phones, tablet, etc. For cleaning LCD screens, use a product designed especially for that use.
3. Clear The Memory: It’s important to clean the cloud periodically to maximize your memory usage. While spring cleaning the office, take the time to monitor what’s currently in the cloud and delete documents that are no longer relevant.
4. Clean Up Your Hard Drive: When hard drives get full, it can hamper the performance of your computer. If your company’s computers are older, make sure you regularly run scans to compress and optimize files on the hard drive. By doing so, you can enhance the computer’s performance.
5. Recycle Old Reports: If you’ve got a ton of old paper reports lying around, disassemble them and consider reusing them. Single-sided pages can be used to print non-essential documents, including drafts and notes. Everything else can be recycled, clearing up shelf space for more recent documents.
6. Organize: For the files that you’ve chosen to keep on the cloud, organize them in a method that is easy for any employee to follow. Make sure that every one of your documents is in a logical folder and easily accessible.
7. Disinfect Your Phone: It is a well-known fact that phones can quickly become disgusting. One way to prevent this is to keep anti-bacterial microfiber cloths that are specifically made for phones with you. If you don’t have them, mix a 40/60 alcohol/water solution into a spray bottle, and spray a phone-safe cloth to wipe your phone free of germs.